Registered Office Change (Different State or ROC)
The longer route for moving your registered office across state or Registrar boundaries, including regional director approval.
Moving a company’s registered office to another state is the heaviest of the address changes, because it alters the memorandum of association. That requires a special resolution and approval from the Central Government, exercised through the Regional Director.
It is not simply a filing. Creditors and the state you are leaving both have a right to object, and the Regional Director must hear any objection before making an order.
What this costs
Company
₹18,904 plus GST
- Application Filing in MCA
- Amended memorandum, articles and the fresh incorporation certificate handed to you
The full sequence
- Board meeting approving the change and calling a general meeting
- Special resolution altering the registered office clause of the memorandum
- Form MGT-14 filed within thirty days of the resolution
- Advertisement published in a newspaper in English and the regional language
- Individual notice served on every creditor and debenture holder
- Notice served on the Registrar and on the state government being left
- Form INC-23 filed applying to the Regional Director
- Hearing, where objections are received
- Regional Director order, filed in Form INC-28
- Form INC-22 filed with proof of the new address
Creditors are the usual obstacle
Every creditor must be individually served and given the opportunity to object. Where a creditor objects, the Regional Director will generally require the debt to be secured or discharged before approving the move.
A company with disputed or overdue creditors should expect the process to take considerably longer, and it is worth resolving those positions before starting rather than having them surface at the hearing.
What changes and what does not
The corporate identity number changes, because it encodes the state of registration. A fresh certificate is issued reflecting the new jurisdiction.
The company itself is unchanged. PAN, contracts, assets, liabilities and employment relationships all continue. GST, however, is state-specific — a new registration is required in the destination state and the old one surrendered once operations there have ceased.
Consider whether you need to move at all
Where the reason is operational rather than legal, an additional place of business or a branch office often achieves the same result without altering the memorandum.
The registered office is where the company receives communication and keeps its registers. It does not have to be where the business operates, and many companies keep a registered office in one state while trading principally from another.
How we handle it
- 1 Testing the need We check whether an additional place of business would achieve the same result without altering the memorandum.
- 2 Approvals The board approves and the special resolution is passed at a general meeting on proper notice.
- 3 Notices and advertisement Creditors, the Registrar and the state government are served and the advertisement published in both languages.
- 4 Regional Director application Form INC-23 is filed with the creditor list, affidavits and proof of service.
- 5 Hearing Where objections are received, we appear and address them before the Regional Director.
- 6 Order and completion The order is filed in Form INC-28, INC-22 filed with the new address proof, and GST and other registrations arranged afresh.
Frequently asked questions
Why is an interstate move so involved?
Because it alters the memorandum and shifts jurisdiction. Creditors and the state being left have a right to object, and the Regional Director must hear them before approving.
Does our CIN change?
Yes. The corporate identity number encodes the state of registration, so an interstate move produces a new number, though the company itself continues unchanged.
What if a creditor objects?
The Regional Director will generally require the debt to be secured or discharged before approving. Resolving disputed positions before starting is far better than meeting them at the hearing.
Does our GST registration move with us?
No. GST is state-specific. A new registration is required in the destination state and the old one surrendered once operations there cease.
Could we avoid this entirely?
Often yes. Where the reason is operational, adding a place of business or a branch achieves the same result. The registered office need not be where you actually trade.
What is not included. Government fees, statutory charges, stamp duty, court and registry fees, digital signature costs and any third-party professional charges are separate and payable at actuals. GST applies on professional fees where indicated. Prices shown are indicative and may change without notice; we confirm the total in writing before any work begins — see our terms on pricing.
Talk to us about Registered Office Change (Different State or ROC)
Share your requirement and our team will confirm the documents needed, the exact charges and a realistic timeline — usually the same working day.
- Expert document checking before submission
- Regular status updates on WhatsApp
- Transparent professional charges
- Assistance in Marathi & English
Request This Service
More in Company (MCA / ROC) Compliance
Have a Legal or Documentation Need?
Talk to our experts today. Transparent pricing, fast processing and dedicated support.