Provident Fund Return Filing
Monthly electronic challan returns with contributions computed and remitted on time.
Once an establishment is covered by provident fund, a return and a payment fall due every month. The electronic challan-cum-return reports each employee’s wages and contribution, and it is what credits the money to their individual account.
The filing is where most provident fund problems originate. A contribution paid but not correctly reported does not reach the employee’s account, and they discover it years later when trying to withdraw or transfer — usually blaming the employer, correctly.
Choose a package
PF & ESI NIL Compliance
₹9,404 plus GST
- Nil provident fund returns filed for twelve months
- Nil ESI returns filed for twelve months
- For Companies with ZERO employees
Payroll Processing
₹12,254 plus GST
- Attendance tracking
- Employee self-service access
- 12 Months Managed Payroll Service
- HR support throughout the year
- Upto 20 Employees
PF & ESI Compliance
₹17,004 plus GST
- Nil provident fund returns filed for twelve months
- Nil ESI returns filed for twelve months
- Up to 20 Employees
What is due each month
- The electronic challan-cum-return, listing every member and their wages
- Employee contribution at twelve per cent of basic wages and dearness allowance
- Employer contribution matching it, split between provident fund and pension
- Administrative charges payable by the employer
- Payment by the fifteenth of the following month
- Exit details filed when an employee leaves
The universal account number
Every member has a universal account number that stays with them across employers. A new joiner who already holds one should be linked to it rather than allotted a fresh number.
Allotting a second number to someone who already has one fragments their service history, and merging the two afterwards is slow. Checking at onboarding takes minutes and saves months later.
What delay costs
- Interest under Section 7Q on the delayed amount, from the due date
- Damages under Section 14B on a graded scale by length of delay
- Both are recoverable from the employer and cannot be deducted from employees
- The employer’s contribution is disallowed as a deduction if not paid within the due date
- Persistent default can lead to prosecution
Exit filing matters more than employers realise
When an employee leaves, the date of exit must be marked in the portal. Until it is, they cannot withdraw their balance or transfer it to a new employer.
This generates a steady stream of grievances against former employers long after the relationship ended, and it is entirely avoidable by filing the exit in the month the person leaves.
How we handle it
- 1 Compiling wage data Member-wise wages for the month are compiled from your payroll.
- 2 Onboarding new members New joiners are linked to an existing universal account number where they have one, or allotted a fresh one.
- 3 Computing contributions Employee and employer shares and administrative charges are computed on the wages paid.
- 4 Filing and payment The return is filed and the challan remitted by the fifteenth of the following month.
- 5 Exit filing Departures are recorded so leaving employees can withdraw or transfer without coming back to you.
Frequently asked questions
When is the monthly payment due?
By the fifteenth of the following month. Late payment attracts interest under Section 7Q and damages under Section 14B, both borne by the employer.
Can I recover damages from employees?
No. Interest and damages arise from the employer’s default and cannot be deducted from employees’ wages.
An employee already has a UAN. What do I do?
Link them to the existing number rather than creating a new one. Duplicate numbers fragment their service record and are slow to merge afterwards.
What is the wage ceiling?
Statutory coverage applies up to the prescribed wage ceiling. An employer may contribute on higher wages by agreement, and that choice should be applied consistently.
Why can a former employee not withdraw?
Almost always because the exit date was never marked in the portal. Filing it in the month the person leaves prevents the problem entirely.
What is not included. Government fees, statutory charges, stamp duty, court and registry fees, digital signature costs and any third-party professional charges are separate and payable at actuals. GST applies on professional fees where indicated. Prices shown are indicative and may change without notice; we confirm the total in writing before any work begins — see our terms on pricing.
Talk to us about Provident Fund Return Filing
Share your requirement and our team will confirm the documents needed, the exact charges and a realistic timeline — usually the same working day.
- Expert document checking before submission
- Regular status updates on WhatsApp
- Transparent professional charges
- Assistance in Marathi & English
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