Provident Fund Registration
Register your establishment with the EPFO once you cross the employee threshold.
Provident fund registration brings your establishment within the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. Once registered, both you and your employees contribute a percentage of wages each month to a retirement fund held in the employee’s name.
Registration becomes compulsory once you employ twenty or more persons. It can also be taken voluntarily below that threshold, which employers often do because it makes the job more attractive and avoids a scramble when headcount crosses the line.
What this costs
Standard
₹7,504 plus GST
- Application prepared for you
- Application submitted on your behalf
- PF Employer Certificate
- PF Number
Who must register, and when
- Any establishment employing twenty or more persons, counting contract and casual workers
- The obligation attaches from the date the threshold is crossed, not from the following year
- Once covered, the establishment stays covered even if headcount later falls
- Voluntary coverage is available below twenty employees with employee consent
- Registration must be applied for within one month of becoming liable
How contributions work
The statutory contribution is twelve per cent of basic wages plus dearness allowance from the employee, matched by the employer. The employer’s share is split between the provident fund and the pension scheme.
A wage ceiling applies for mandatory coverage, though an employer may contribute on higher wages by agreement. Administrative charges are payable by the employer on top of the contribution.
Monthly obligations
- Generate and file the electronic challan-cum-return each month
- Remit contributions by the due date — delay attracts interest and damages
- Allot a universal account number to every new employee and link their Aadhaar
- File exit details when an employee leaves, so they can withdraw or transfer
- Maintain the prescribed registers and produce them on inspection
How we handle it
- 1 Confirming coverage We check your headcount, including contract staff, and the date liability arose.
- 2 Preparing the application Establishment and employee particulars are compiled for the registration application.
- 3 Filing on the EPFO portal The application is filed on the unified portal and the establishment code is generated.
- 4 Employee onboarding Universal account numbers are allotted to employees and their Aadhaar and bank details linked.
- 5 First return We prepare and file the first monthly return so the filing cycle starts cleanly.
Frequently asked questions
At what headcount does PF become compulsory?
Twenty or more employees, counting contract and casual workers, not just those on your direct payroll. The obligation starts from the date you cross the threshold.
Can I register voluntarily with fewer employees?
Yes, with employee consent. Many employers do it early to avoid a disorderly transition later and because it helps in hiring.
What is the contribution rate?
Twelve per cent of basic wages plus dearness allowance from the employee, matched by the employer, with the employer’s share divided between provident fund and pension. Administrative charges are extra.
What happens if contributions are paid late?
Interest runs on the delayed amount and damages are levied on a graded scale depending on the length of the delay. Both are recoverable from the employer.
If headcount drops below twenty, does coverage end?
No. Once an establishment is covered it continues to be covered, even if employee numbers later fall below the threshold.
What is not included. Government fees, statutory charges, stamp duty, court and registry fees, digital signature costs and any third-party professional charges are separate and payable at actuals. GST applies on professional fees where indicated. Prices shown are indicative and may change without notice; we confirm the total in writing before any work begins — see our terms on pricing.
Talk to us about Provident Fund Registration
Share your requirement and our team will confirm the documents needed, the exact charges and a realistic timeline — usually the same working day.
- Expert document checking before submission
- Regular status updates on WhatsApp
- Transparent professional charges
- Assistance in Marathi & English
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