Form 16 Issuance
Generate and issue salary TDS certificates to your employees, downloaded from the traces portal.
Form 16 is the certificate an employer issues to every employee from whose salary tax has been deducted. It sets out the salary paid, the deductions claimed and the tax deducted and deposited, and it is what most salaried people use to file their own return.
Issuing it is a statutory obligation with a deadline, not a courtesy. It also cannot be created by hand — Part A must be downloaded from the traces portal, which is only possible once the quarterly TDS returns have been filed and processed.
What this costs
Standard
₹854 plus GST
- Document Preparation
- Form 16 Preparation
- Issuance and Delivery
Part A and Part B
- Part A — employer and employee details, PAN and TAN, and a quarterly summary of tax deducted and deposited. Downloaded from traces and digitally signed.
- Part B — the detailed salary breakup, exemptions claimed, deductions allowed and the final tax computation. Prepared by the employer.
- Both parts together form the certificate. Part A alone is not sufficient for the employee.
Why it is often late
Part A cannot be generated until the quarterly TDS return for the relevant period has been filed and processed by the department. An employer who has not filed the fourth quarter return cannot issue Form 16 at all.
The second common cause is a PAN error in the return. Where an employee’s PAN was wrongly reported, the deduction does not attach to them, and a correction statement has to be filed before the certificate can be issued correctly.
Form 16A, and Form 12BA
Form 16 covers salary. Where tax is deducted on other payments — contractor bills, professional fees, rent, commission — the certificate is Form 16A, issued quarterly rather than annually.
Where an employee receives perquisites, Form 12BA is issued alongside Form 16 setting out their value.
How we handle it
- 1 Checking return status We confirm every quarterly TDS return for the year is filed and processed, since Part A cannot otherwise be generated.
- 2 Correcting mismatches Where a PAN or challan mismatch is found, a correction statement is filed first so the certificate is accurate.
- 3 Downloading Part A Part A is downloaded from traces for every employee.
- 4 Preparing Part B The salary breakup, exemptions and deductions are compiled into Part B for each employee.
- 5 Signing and issuing The certificate is digitally signed and issued to each employee, with Form 12BA where perquisites apply.
Frequently asked questions
When must Form 16 be issued?
By the date prescribed following the end of the financial year. Late issue attracts a penalty per day of delay, and it prevents employees filing their own returns on time.
Can I issue it if no tax was deducted?
Where no tax was deducted there is no obligation to issue Form 16, since there is nothing to certify. Many employers issue a salary certificate instead, which employees often need.
Why can I not generate Part A?
Almost always because the quarterly TDS return has not been filed or processed. Part A comes from traces and depends entirely on the filed return.
An employee says the tax is not showing in their 26AS. Why?
Usually a wrong PAN in the return, or a challan mismatch. Both are fixed by filing a correction statement, after which the credit flows through.
What if an employee left mid-year?
Issue Form 16 for the period they were employed. If they joined another employer, they should give the new one details of prior salary so tax is computed on the combined figure.
What is not included. Government fees, statutory charges, stamp duty, court and registry fees, digital signature costs and any third-party professional charges are separate and payable at actuals. GST applies on professional fees where indicated. Prices shown are indicative and may change without notice; we confirm the total in writing before any work begins — see our terms on pricing.
Talk to us about Form 16 Issuance
Share your requirement and our team will confirm the documents needed, the exact charges and a realistic timeline — usually the same working day.
- Expert document checking before submission
- Regular status updates on WhatsApp
- Transparent professional charges
- Assistance in Marathi & English
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